http://dataroomreview.org/4-steps-to-launch-your-own-functional-data-room/
Before the days of virtual data rooms, when companies were sold or raised capital, the business purchasing the company had to request financial and historical documents from the seller. This information was kept in a safe place where stakeholders could examine the documents. These rooms have been replaced by virtual data rooms, which makes it easier to review and share documents.
If you’re planning to launch an online data room, you must consider what you want to include and who you will share access. Depending on where your company is at, some files are more important than others. For example, if your company already has a successful track record, investors may require more detailed budgets and revenue projections as opposed to if the company is still in its initial stages.
Once you’ve determined what you want to include in your file arrange it and upload it. Create an organization system for your folders that is appropriate for your business and use consistent naming techniques to make it easy to locate documents. It is recommended to include relevant metadata in the files to give more context. Also, group related files together in subfolders to make it easier for users to find the information they need.
After you’ve uploaded all the required files, go through and assign access to users in the Dataroom Documents section (if you are using the Pro version). You can select individual documents and select appropriate access groups or click’Add another group(s)’ to add a new group.
