Board meetings are the place where crucial decisions are made. It’s not unusual that a company decides its entire management structure by the vote of a board meeting. So, there’s a lot riding on quality of your board’s minute and it’s crucial to know how to take them as quickly and efficiently as you can.
It’s easier for the person who is taking the minutes to keep track of the conversation when they have an outline or template that mirrors the agenda. It’s also beneficial to have a list of all attendees so that everyone’s name can be checked off when they arrive. This will reduce time and make it simpler to compile the board minutes at board website the end of the meeting.
Another important tip is to not get too personal. It is best to keep minutes neutral and not discuss personal arguments or disagreements, political opinions, or idle chat. Leave out any discussion about the personal lives of members or any other personal stories that are not related to business.
It is important to document the votes of all participants which include who made the motion, who seconded it, the exact words, and whether or not the motion was passed. It’s also an ideal idea to list the number both yeas or nays, as well as any abstentions or votes against. This will assist in the event of any legal challenges in the near future.
